Written by Allan Branch on Sep 11If you break bookkeeping down into small and scheduled tasks, then it’s simple to stay on top of things. We suggest setting calendar reminders for yourself and your staff. Here’s how we suggest breaking down your bookkeeping tasks. At the end of this article there’s a link to import task dates into your calendar.
These recommendations are geared for a service-based business that sends invoices and proposals.
Bi-Monthly Bookkeeping TasksWe suggest bi-monthly tasks to be done on Friday afternoons or Monday mornings.
- Follow up with unpaid customer invoices.
- Follow up with unaccepted proposals.
- Deposit check payments at the bank.
- Apply customer deposits to invoices.
- Run payroll.
- Categorize expenses.
- Learn about commonly missed deductions.
Monthly Bookkeeping TasksChoose one or two days a month to complete these tasks
- Send checks to vendors.
- Make sure you properly documented new vendors.
- Reconciliation your bank and credit card accounts. Not only does this make you keep a close eye on cash, you can catch fraud faster. A lot of banks have a time limit when you have to report fraudulent transactions or you're on the hook for it.
- Send your General Ledger to accountant so they can review your categorizations.
- Look at your spending. Try to find places to cut back (be honest with yourself).
Quarterly Bookkeeping TasksChoose one or two days at the very beginning of each quarter to complete these tasks for the previous quarter.
- Prepare quarterly reports for your accountant, this helps them with tax planning.
- Balance Sheet Report
- Income Statement (Profit and Loss Statement)
- Accounts Receivable Report
- Accounts Payable Reports
- If applicable, prepare estimated taxes.
- Learn more about estimated quarterly taxes.
- Send payroll tax returns to your accountant, especially if you’re an S-Corp.
- If applicable, ensure payroll tax returns are filed and taxes paid